October Sale - 20% of all courses - Book Today

Understanding SharePoint Permissions

September 25, 2018

SharePoint Permissions - Why they are important

SharePoint permissions become important after you have created your first SharePoint site. With your new site you may want to provide or restrict user access to the site or its contents.

For example, you might want to provide access only to members of your team, or you might want to provide access to everyone, but restrict editing for some. The easiest way to work with permissions is to use the default groups and permission levels provided, which cover most common scenarios. But, if you need to, you can set more fine-grained permissions beyond the default levels. This article describes the different permissions and permission levels and how SharePoint groups and permissions work together.

If you are the administrator of a SharePoint Online Site you will most likely want to control who can make changes to your site. For example, you might want employees in Finance to be able to edit lists, but employees in Marketing to only view those lists. That’s where permissions and permission levels can become incredibly important.

Permissions allow users on a SharePoint site to perform certain actions, such as edit or create a site. But you can’t assign individual permissions to individual users in SharePoint. Instead, you group related permissions together into a permission level. Then you assign that permission level to a SharePoint group that includes the people who are assigning permissions for.

SharePoint comes with some default permission levels that you can use, such as Contribute and View Only. If these doesn’t meet your needs, you can create a new permissions level. However, remember it’s easier to keep track of permission levels if you don’t change the defaults.


Create a permission level

You create and make changes to permission levels on the Permission Level page.

To create or make changes to permission levels, you must belong to a SharePoint group that includes the permission to Manage Permissions. By default, you have this permission if you belong to the Owners group or if you are a Site Collection Administrator.

  1. On the top-level site of the site collection, click Settings > Site Settings.
  2. One the Site Settings page, in the Users and Permissions section, choose Site permissions.
  3. On the Permissions tab, in the Manage group, choose Permission Levels.
  4. On the Add a Permission Level page provide the name and the description.
  5. In the Permissions area, select the check boxes next to the list, site, and personal permissions that you want this permission level to include.
  6. Click Save

You can make changes to any of the listed permission levels, except Full Control and Limited Access. After you create the permission level, assign it to a SharePoint group.

If you would like to learn more about Microsoft SharePoint follow the link to see our SharePoint course offerings

References:

https://support.office.com/en-us/article/how-to-create-and-edit-permission-levels-53c86040-07fa-4ea7-bc55-34ee96b437fe

Contact Us

What is Remote Training?

Valued by Individuals

4.8/5
Over 23623 Reviews
Very good course - I learnt a lot. Tamara was really patient and helpful. -R Intermediate Brisbane
Elly - R Intermediate, .
Learnt lots good stuff to use for my work. Thank you -Excel Beginner Brisbane
Adam - Excel Beginner, .
Thank you for your time and it was very informative. Many Thanks -Excel Beginner Brisbane
Morgan - Excel Beginner, .
it covered all my needs. Thanks -Excel Beginner Brisbane
Rohan - Excel Beginner, .
Great learning and enjoyed . -Excel Beginner Brisbane
John - Excel Beginner, .
Very pleasant, informative day. -Power BI Beginner Brisbane
Bobbette - Power BI Beginner, .
This has been a very helpful introduction to Power BI - we'll be able to move some of our reports across to Power BI sooner than we expected. -Power BI Beginner Brisbane
Karen - Power BI Beginner, .
Great beginner session - trainer very personable. -Power BI Beginner Brisbane
Tracey - Power BI Beginner, .
Very helpful and hands on. A comprehensive look at the basics of PowerBI - definitely interested in learning more in the intermediate course. -Power BI Beginner Brisbane
Daniel - Power BI Beginner, .
Very valuable session. Can definitely see how we will use this in the workplace. Steven was a great trainer and kept the room going all day, -Power BI Beginner Brisbane
Amanda - Power BI Beginner, .
Steven was a great trainer. -Power BI Beginner Brisbane
Fay - Power BI Beginner, .
Great overview. -Power BI Beginner Brisbane
Barbara - Power BI Beginner, .
Very informative, the presenter was thorough and welcoming to all. I never felt uncomfortable asking questions. I am also grateful for the Course Manual, so I can review the Agenda topics again at my own pace. -Excel Intermediate Sydney
Janelle - Excel Intermediate, .
excellent teacher very impressed -Excel Intermediate Remote Online
Michelle - Excel Intermediate, .
Very informative. Some great hacks -Excel Intermediate Remote Online
Matthew - Excel Intermediate, .
Thanks Michael, you were patient and happy to go back over knowledge whenever people needed it. I love how excited you got over some of the technical aspects - they were really interesting! Sometimes it was a little hard to hear, might have been connectivity issues on my end, not sure. Thanks so much! -Excel Intermediate Sydney
Kristie - Excel Intermediate, .
The topics chosen were very useful. I especially think the If statements, vlook up, pivot table and flash fill will work well for me in the future. Michael was very helpful and always stopped to assist those who needed further info. He was also happy to answers questions in general related to excel. Potentially needed some polls or questions within the training to check learning and understanding. -Excel Intermediate Sydney
Jessica - Excel Intermediate, .
Michael is very good teacher. It was a great session and learned a lot in a short time. -Excel Intermediate Sydney
Philip - Excel Intermediate, .
very good. Need to practice now -Excel Intermediate Sydney
David - Excel Intermediate, .
Jason gave us a really good overview of both Power BI service and desktop and was very helpful answering our questions. The course was very helpful in cementing and extending my basic understanding of Power BI -Power BI Beginner Canberra
Paul - Power BI Beginner, .

Trusted by Business

south east asia microsoft training courses nexacu

Follow us